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SSRFC Operating Committee Elections

The Operating Committee represents the active student leadership of the Society of Student-Run Free Clinics. The committee executes the day-to-day operations of the organization and plays a major role in setting the tone and direction of the organization. The positions below are available for ambitious students from any health profession who want to make a difference for student-run free clinics nationally.

All positions require nomination and self-nomination is encouraged. The nominating period for the 2017-2018 Operating Committee will run from January 11, 2017 to February 11, 2017 at 6:00 pm. Nomination prior to arriving at the meeting is strongly encouraged as there will be very limited time at the conference (discussed below) to promote your candidacy. With your nomination, you will submit a 2” x 2” portrait photo in electronic form (jpg) and candidate profile that will be made available online the week of the conference. The profiles will also be made available directly to voting representatives of each clinic at the conference. Individuals may only be nominated for a single position and are ineligible for any position he or she has held for 2 years.

The election will occur directly following the Election Meeting Saturday, February 11 from 6:00-7:30 pm. At the Election Meeting, candidates will each be provided a short time (2 minutes) to speak about their background and their vision for the position. While attendance by candidates is not required, it is strongly encouraged. Voting will be done by 2 Voting Representatives from each Active Member Academic Institution. Voting Representatives are allowed to be nominees, but are not required to be. We will have more details at registration for those wanting to be Voting Representatives for their academic institution. Please refer to the election rules in the SSRFC Operating Committee Bylaws for more specific details on elections, voting representatives and Operating Committee positions.

All elected individuals will be expected to attend a 1-hour meeting from 11:30 to 12:30 pm Sunday, February 12 for introductions and installation as Operating Committee members. If possible, plan ahead for attendance at this meeting when making travel arrangements. Please contact Sydney Hansen (National Coordinator for 2017-2018) at ssrfclinics@gmail.com if you have concerns about being able to attend this meeting or if you have questions about any of the positions.

National Coordinator (1 person)

Duties: As National Coordinator, you are “the face of SSRFC.”  Duties include setting the strategic direction of the organization as part of the Board of Directors, overseeing the Operating Committee, consulting with the Faculty Advisor Group, answering or redirecting all emails to the SSRFC email account, being available for news interviews, and developing partnerships or fiscal relationships for the organization. In the coming two years, your main objectives will likely include continuing efforts to establish SSRFC as a 501(c)3 non-profit, pursuing financial support and working to establish the conference as an independent event. Every National Coordinator will set their own agenda for the year in consultation with the Board of Directors. This is a two-year position with the first year spent as “National Coordinator-elect” to train under the current National Coordinator. The following year you would serve as National Coordinator.

Requirements:  

  1. Previous conference  attendance preferred
  2. Ability to attend the National Conference for the two years following election
  3. Hours required: 2-3 hr/wk during light months (Mar-Sep), 4-10 hr/wk during busy months (Oct-Feb)

Conference Coordinator (1 person)

Duties: As Conference Coordinator, you are in charge of planning and organizing the SSRFC conference. As coordinator, you will lead a team to schedule the conference, set meeting deadlines, schedule meeting events, reserve locations and resources, create the conference booklet and set the general tone for the meeting. At the actual meeting, this position organizes a team of volunteers to make the day run smoothly and trouble shoot issues that arise. If you like creating events that positively affect hundreds of students simultaneously, this position is for you. We are in need of visionaries with a strong work ethic to establish SSRFC as a premiere independent student-run conference nationally. In the coming 2 years, you will lead efforts to establish a new conference model independent of STFM, promote greater scientific rigor of student work in conjunction with the Journal of Student-Run Clinics and build strategic partnerships the benefit conference attendees. This is a two-year position with the first year spent as “Conference Coordinator-elect” to train under the current Conference Coordinator. The following year, you would serve as Conference Coordinator.

Requirements:

  1. Previous conference  attendance preferred
  2. Ability to attend the National Conference for the two years following election
  3. Hours required: 1 hr/wk during light months (March-Sept.), 6-10 hr/wk during busy months (Oct.-Feb.)

Communications Chair (1 person)

Duties:  As Communications Chair, you are the creative director of communication for the SSRFC.  In this role, you will not only direct the content, look and feel of SSRFC communications, but will work to build a stronger community among student-run free clinics. As communications chair, you will work with the National Coordinator to develop news briefs and answer media requests. In the coming year, you will likely focus on promoting new initiatives including the Journal of Student-Run Clinics, the new conference format and maintenance of a new national database of student-run clinics.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 3-8 hr/month

Webmaster  (1 person)

Duties: As Webmaster, you will maintain the SSRFC website. The website is an important public face of the organization and functions not only to communicate vital information, but to project the value of the organization. In the coming year, you will likely focus on integrating new tools, such as the student-run clinic database and conference registration, into the existing SSRFC website.  IT experience is helpful and encouraged but not required as long as you have a willingness to learn.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 4-8 hr/month

Technology Chair (1 person)

Duties: As Technology Chair, you are in charge of improving and maintaining the SSRFC listserv and working on the new student-run clinic database.  You will work closely with the communications chair, research chair, and webmaster to assist them with the technology required for their positions.  In the coming year, you will likely focus on making improvement to the database that will better empower student-run clinics. IT experience is helpful and encouraged but not required as long as you have a willingness to learn.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 5-10 hr/month

Research Chair (1 person)

Duties: As Research Chair, you are charged with national research initiatives for student-run clinics. Historically, this has included multi-institutional research projects and a database of projects. In the coming year, you will likely focus establishing a biennial national survey of student-run free clinics. This position often works closely with the Conference Coordinator and the Journal of Student-run Clinics editors to promote research-related initiatives.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 5-10 hr/month

Finance Chair (1 person)

Duties: As Finance Chair, you secure future funding and track current finances of the SSRFC. In this role, you will consult with others on the Operating Committee to prioritize spending and plan for future financial needs. In the coming year, you will set funding priorities and lead grant and fundraising efforts. This position does not require prior finance experience, but strong communication skills and a willingness to learn are important.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 10 hr/month

Committees (10-20 people)

** SSRFC members who wish to participate in a committee role will be able to sign up for the desired position (you do not need to be elected). Sign up period for committees is available now and will be continue for up to 30 days following the conference.

Duties: As a member of an SSRFC committee, your job is to support the committee chair in their efforts.  We would like for this group to be active members with specific duties relevant to their committee. Each committee will be under the leadership of a corresponding chair position (examples include conference, research, communications, and finance committees). This is a great way to be more involved in SSRFC and is great preparation for future leadership positions.

Requirements:

  1. Ability to attend the following year’s National Conference
  2. Hours required: 2-4 hr/month

Note: This page is updated yearly in November. Please check back at that time for more information about the upcoming election. Information about the process for selecting the Faculty Advisors and Board of Directors is provided on their respective pages.

Useful documents

2018 Operating Committee Nomination Form

2017 SSRFC Committee Member Sign-up

2018 Voting Representatives Sign-up