Decisions will be sent out by 11:59 PM PST which will include your presentation type and estimated time of presentation

Requests to change presentation times will not be allowed after August 1st, 2025 at 11:59 PM.

Please follow the requirements set forth below. Abstracts that do not follow the guidelines/formatting will not be considered for acceptance to the conference. Please see our website webinar series for a great step-by-step on how to write an abstract.

• Abstracts need to be one page or less not including references or figures.
• One figure/table allowed per abstract.
• Abstracts without references will not be accepted.
• All abstracts must have the following sections:
  • Background: must have citations
  • Methods: include IRB status
  • Results: preliminary results are allowed for submission with the intention to have full results by the time of the conference
  • Conclusion
  • References
    • References should be formatted in accordance with the U.S. National Library of Medicine’s Citing Medicine, 2nd edition style guide. The ICMJE Recommendations: Sample References webpage also has examples of reference formats.
    • For in-text citations, use numeral superscripts 
    • Each reference should include a doi or URL
• All abstracts are required to be submitted in PDF format.
• All abstracts should be formatted with 12pt Times New Roman font and 1” margins. 
• A maximum of 10 authors will be allowed, maximum of 2 co-first authors
• Author names and affiliations should not be included in the abstract pdf file itself, only listed on the platform submission form. However, it is not a requirement to have a fully de-identified abstract; it is acceptable to have the clinic name, city, patient population, etc. included in the abstract for clarity. However, please only include these details as necessary and within reason. 
• Only 2 people maximum will be allowed to stand at a poster at one time*depending on space
• Only 2 people maximum will be allowed to present oral presentations
• By submitting your abstract, you are agreeing to have your poster uploaded to our internal database and records, this will not be published to the Journal of Student Run Clinics.
• You may not submit an abstract that has already been presented at our conference in the past or if it has been published in a journal.

If you have a question not answered by our submission criteria document, please email us at research@studentrunfreeclinics.org